Aquatic Centre

External Venue Hire Application Form

Thank you for your interest in hiring the Sunshine Coast Grammar School Aquatic Centre Facilities.

Please note there is a minimum of 3 weeks lead time required for all requested Aquatic Centre bookings.

1. Applicant Details

Name of Hirer/Company *

Name of Organiser *

This booking has been discussed with a staff member at SCGS

YesNo

Name of staff member at SCGS

Street or Postal Address *

Suburb *

State *

Postcode *

Email Address *

Mobile *

Public Liability (Certificate of Currency) Document Upload *

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External groups must hold current Public Liability Insurance of $20,000,000 which covers the date range of the event

2. Booking Details

Booking /Event Name *

Event Start Date *

Event End Date *

Event Start Time *

Event Finish Time *

Access Time

Exit Time

Do you require after hours access* (Security Hire fee applicable)

YesNo

*Access hours Monday - Friday 6:30am - 6.00pm, Saturday 6:30am - 11:30am

There are multiple dates for the Event

Recurring Event *

Date of final recurrence

Additional Start Time

Additional Finish Time

Additional Date

Title (if different from Application Title)

Anticipated Attendees:

Children

Staff Members Attending

Adults

Transport Arrangements:

Visitors will be arriving by private car

Visitors will be arriving by minibus

Visitors will be arriving by full size bus

Additional Notes/Relevant Details for booking

4. Facilities Request and Billing on Per Hour Basis

1/2 Pool $165/hr

Hrs Required

Sub Total

50m Whole Pool $330/hr

Hrs Required

Sub Total

Individual Lane Hire - $33/hr

QTY

Hrs Required

Sub Total

Learn to swim program $9/Child

QTY

Sub Total

Booking Total

Pool Lifeguard Requirements have been discussed with the Aquatic Manager

YesNo

Cleaning Requirements have been discussed with the Aquatic Manager

YesNo

After Hours Security Requirements have been discussed with the Aquatic Manager

YesNo

Please contact the Aquatic Centre Manager to discuss the above requirements.

Cafe Splash is an Independant company and their services may be requested by contacting Chartwell's Cafe Manager

Required Documents

The Sunshine Coast Grammar School Aquatic Centre holds rigorous Risk Assessment Processes which must be upheld by all Aquatic Centre users.

1. External groups must hold current Public Liability Insurance which covers the date range of the event

2. Sunshine Coast Grammar School Risk Assessments must be complied with during the date range of the event

RISK ASSESSMENT Sunshine Coast Grammar School Aquatic Centre

TERMS AND CONDITIONS: Sunshine Coast Grammar School Aquatic Centre

Organisation/Company Risk Assessment

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Please add the Company/Organisation's Risk Assessment if any or all hire period is outside Aquatic Centre manned hours.

Terms and Conditions

I acknowledge that I understand the Terms and Conditions of Hire above. *

I acknowledge that I understand and am responsible to enforce all elements of the Risk Assessment above. *

I acknowledge that I am responsible for sharing the Risk Assessment with all staff present at the activity/event. *

Applicant Declaration

I have read and accepted the terms and conditions as outlined in the Terms and Conditions of Hire *

I understand that if the Event is approved, a formal Venue Hire Agreement form and invoice will be required to be finalised before the event commences. *

Applicant Name

Applicant Signature

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Date

Aquatic Approval

Aquatic Centre - Date available

Aquatic Centre Endorsed *

YesMore information requiredUnable to Proceed

Aquatic Centre Approval Rejected Reason

Aquatic Centre Nominated Lifeguard

Cleaning Cost

Lifeguard Cost

Security/Traffic Costs

Date of Invoice Communication

Notes from Aquatic Centre Manager

Aquatic Centre Manager Approval Name

Aquatic Centre Manager Approval Date

Aquatic Centre Approval Signature

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Director of Operations Approval

Operations Approval Accepted

YesNo

Operations Approval Rejected Reason

Director of Operations Checks

Calendar Date AvailabilityConfirmed on Monday Logistics and Events Meeting

Upload Venue Hire Agreement to be signed *

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Notes from Director of Operations

Director of Operations Approval Name

Director of Operations Approval Date

Director of Operations Approval Signature

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Office Use Only - Business Office

Business Office Approval Accepted

YesNo

Business Office Approval Rejected Reason

Approvals - Business Office

Costings reviewed and approved by the Business Office

Invoice Total

Notes from the Business Office

Business Office Name

Business Office Signature Date

Business Office Signature

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WH&S Approval

Note: Please see Operations, if WH&S approval is not accepted

WHS Approval Accepted

YesNo

Documents Cited *

Public Liability Insurance: current and sightedRisk Assessment: acknowledged Lifeguard Certificate: current and sighted

Notes from WHS

WH&S Approval Name

WH&S Approval Date

WH&S Approval Signature

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Business Manager Approval

Director of Business Approval Accepted

YesNoNot Applicable

Director of Business Approval Rejection Reason

Director of Business Approval Required

Approval of Venue Hire Agreement

Notes from Business Manager

Business Manager Approval Name

Business Manager Approval Date

Business Manager Approval Signature

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Operations: Venue Hire Agreement Completion

Signed Venue Hire Agreement

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Completion date of Venue Hire Agreement

Executive Assistant Name

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